Exhibitor Prospectus
Exhibitor Registration Form
The 50th Annual Meeting of the North American Benthological Society will take place May
28 - June 1, 2002 in the Westin Convention Center (www.westin.com),
Pittsburgh, Pennsylvania. NABS is an international organization of environmental
scientists interested in various scientific endeavors including; environmental impact
assessments, aquatic ecology, fisheries biology, primary productivity, nutrient dynamics,
invertebrate life histories and taxonomy. NABS's membership is approaching 1700, with this
years 50th anniversary meeting expecting to attract nearly 1000 scientists. NABS members
derive largely from North America however, nearly 20% of our membership is comprised of
individuals from around the globe, with representation from over 40 countries. The
membership also crosses many employment sectors: 30% academia, 12% students, 11% state
& provincial, 8% consulting, 7% federal and 2% private industry. With our membership
diversity, exhibiting at this meeting will provide a wide base of exposure to your
company.
The meeting venue at the Westin Convention Center, Pittsburgh is located along the
Allegheny River. The center is easily accessible to downtown Pittsburgh by walking or
transit and will accommodate all presentation sessions and meetings. The exhibit area and
breaks will be centrally located in large foyers maximizing participant traffic in the
exhibit area.
Please join us in Pittsburgh this year!
Rates:
Exhibitors have the option of reserving a 10' x 10' single table space or a double 10' X 20' two table space in the exhibition area. An optional third table (additional charge required) can be placed in the double 10' X 20' space. Each space includes one 7' table (two or three 7' tables for the double space) two chairs, an electrical outlet, one identification sign, back and side drapes and one complementary banquet ticket (valued at $50). In addition the exhibitors (company) name and a 20 word slogan or description of product or services will be included in the NABS Bulletin Program Issue (to be included in Program Issue registration and full payment must be received by January 24, 2002). Note all prices quoted in US currency.
- Commercial companies:
- single table….$455.
- double table…$735.
- Government:
- single table…..$340.
- double table…$550.
- Non-profit*
- single table….$230.
- double table…$460.
The Exhibit area will be open from 1:00 am to 5:00 p.m. May 28, 8:00 am to 5:00 p.m.
May 29-31 and 8:00 am to 12:00 noon June 1, 2002.
For additional services such as extra power outlets, additional tables and chairs
(additional charge required), shipping instructions and other exhibit equipment please
contact Dr. Thomas Proch, PA Dept. of Environmental Protection,
400 Waterfront Drive, Pittsburgh, PA. 15222
Attn: NABS 2002.
(office phone) 412-442-4051, (cell phone) 412-445-3296, (fax) 412-442-4328,
tproch@stargate.net.
(*Artisans will be charged at the non-profit rate)
Additional exhibitor options
We have added several new options for our 50th anniversary meeting this year. These are
options your company may want to consider in addition to exhibitor tables or as an
alternative if you cannot join our meeting personally.
- Social event sponsorship…$1000/event ·
- an event sponsorship banner indicating sponsor name, telephone number and website
address will be prominently displayed during the event. The event sponsor will receive a
complimentary registration and be introduced at the NABS business luncheon.
- Handout Table…..$100/handout ·
- This is an option for exhibitors who cannot personally attend the meeting but would like
some exposure to our membership. An unattended table will be available within the
exhibitor space to place this material. The shipment of material to the meeting is the
responsibility of the exhibitor, however the material left after the meeting will not be
shipped back (material will be appropriately recycled).
- Individual book…..donation to student auction ·
- As at past meetings, individual books or items can be displayed free of charge on the
student auction table if the book is donated to the NABS silent auction (contact Ashley
Moerke, Ashley.H.Moerke.1@nd.edu).
- Private exhibit suites?..(optional) private exhibit areas
- This is an option exhibitors can arrange by providing Nancy Grozier (nancy.glozier@ec.gc.ca) or Ron Hobbs (ronaldhobbs@earthlink.net) with details regarding desired facilities and equipment. Charges will be established based on requested services.
Payments and Registration
Please complete the attached Exhibitor Registration Form by January 24, 2002, with the
amount of payment indicated. Please make checks payable to NABS 2002. Exhibit registration
forms can be completed and exhibitor registration payments in full can be received until
May 23, 2002 however after January 24, 2002 the company name and 20 word logon will not be
included in NABS Bulletin Program Issue.
Exhibitor Space Allocation
NABS 2002 reserves the right to allocate exhibit space. Space in the Exhibit Hall will
be allocated on a first-come first-serve basis. Every attempt will be made to assign space
according to exhibitor's preference.
Security
With the exception of the handout and book display tables each exhibiting firm is responsible for its equipment or materials and must have someone attending the booth during all hours the exhibit area is open to the public each day. Exhibit foyers on the two floors of the meeting facility are not public space, and will not be open to the public. Exhibitors should provide for their own public liability insurance to protect against claims arising from operation of the booth. All responsibility for damage to the exhibits areas resulting from an Exhibitors actions or negligence shall be assumed by the Exhibitor. NABS 2002, employees thereof, or their representatives, will not be responsible for the safety of the exhibits against theft, damage by fire, accident or other causes.
Cancellation of Booth Space
No refunds will be made once the exhibit space has been assigned and payment has been received unless the exhibit space can be reassigned. If reassigned, a service charge of 25% of the total booth fee will be levied on cancellations made more than 60 days prior to the opening of the meeting. For cancellations made less than 60 days prior to the opening of the meeting, the Exhibitor will be obliged to pay 50% of the total booth cost.
Exhibitor conduct
Display materials must be contained within the confines of the Exhibitor's particular
booth. Display materials must not be placed in any manner, which will interfere with the
operation of adjacent booths.
Exhibitors shall not mar or deface the exhibit area in any manner and shall not paste,
tape, nail, or by other means attach materials to columns, walls, floors or any other
parts of the building.
All decorative exhibit materials must conform to local fire regulations and electrical
codes.
Shipping instructions
Materials should be shipped during May 2002 to: Dr. Thomas Proch, PA Dept. of Environmental Protection, 400 Waterfront Drive, Pittsburgh, PA. 15222 Attn: NABS 2002. All materials received prior to May 24, 2002 will be delivered to the Westin Convention Center on May 26, 2002, which is the first setup day for exhibitors.
Questions or Additional Information
Please direct your inquires to:
Nancy Glozier
National Hydrology Research Institute
Environment Canada
Innovation Boulevard Saskatoon, Sk S7N 3H5
Phone: 306-975-6057
Fax: 306-975-6057
E-mail: nancy.glozier@ec.gc.ca
OR
Ron Hobbs
201 Trelawney Lane
Apex, NC 27502
Phone: 191-387-74270327
E-mail: ronaldhobbs@earthlink.net
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